Comparison

Aulency or a spreadsheet and WhatsApp

A spreadsheet organizes records and calculates totals with formulas. Connecting lessons, invoices, notifications and payment evidence requires a workflow you maintain.

Formulas calculate; you maintain the rules

A spreadsheet can calculate totals and retain lesson history. You still enter lessons and cancellations, maintain formulas and check each student’s billing period. In Aulency, completed lessons enter that student’s invoice on billing day. You can import student records from your spreadsheet.

Chasing payment on WhatsApp takes time

Send the amount, send the PIX key, wait for the proof of payment, then search the chat for it. In Aulency, the student opens the invoice and pays with the QR code or the copy-and-paste code for your PIX. Then they report the payment in the portal and you confirm it with one click. On Professional, they can also pay by card or boleto through Stripe, and the payment is confirmed automatically.

Sharing a spreadsheet requires access management

You can share a spreadsheet and links to payment evidence, but you need to separate records and manage permissions. Aulency’s portal brings together each student’s upcoming lessons, reports, invoices and receipts. Adult students have their own access; parents can follow their dependents from one account.

Comparison

Row by row

The same rows as the comparison on the home page, here with one tool at a time.

Row by row
Feature	Aulency	Spreadsheet and WhatsApp
Student records with lesson history	Yes	Partial
Schedule with recurring lessons, make-ups and one-offs	Yes	Partial
Each student’s invoice created on billing day	Yes	No
PIX with QR code and copy-and-paste code on the invoice	Yes	No
Card and boleto through Stripe, with automatic payment confirmation Professional	Yes	No
Student and parent portal	Yes	No
Lesson report with summary, homework and materials	Yes	Partial
Tracking who has paid and who is overdue	Yes	Partial
School account with several teachers and access roles	Yes	No

Comes ready
Partial or needs configuration
Not built in

Reviewed on October 2, 2026 using the official documentation below. Notion and Google Classroom are trademarks of their respective owners and have no relationship with Aulency.

Criteria and sources

Each row compares the workflow it describes. “Partial” includes a different scope, configuration or edition limits. “Not built in” does not mean the workflow cannot be built with integrations. We consider Google Sheets with WhatsApp, Notion Free and paid plans, and Classroom with personal accounts and Google Workspace for Education.

Spreadsheet and WhatsApp: Google Sheets supports formulas, sharing and file links. A shared spreadsheet does not by itself provide Aulency’s invoice workflow and individual portal.
- Google Sheets: sharing
- Google Sheets: formulas

When a spreadsheet is still enough

If you have two or three students, get paid by PIX on the same day and never have to show anything to anyone, the spreadsheet does the job and switching makes no sense. Aulency becomes worth it when checking the month starts to take time, when a student pays late without you noticing or when a parent asks for the lesson history.

Try it with your real students

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